Rental Studio Agreement
This Rental Studio Agreement is between May 11 Studio Inc. (The Studio) and the renters (the Customer), subject to the Terms and Conditions set forth on appendix A.
The Studio and the Customer agree to act reasonably and in good faith in the carrying out of the terms of this Agreement, and all rules and policies are observed and followed.
Cancellation and fees: Once booking is confirmed, there are no refunds. To reschedule or cancel an existing booking, you will receive full store credit by cancelling or rescheduling more than 24 hours from your booking time. Store credit is valid for one year from the original booking time. You are fully responsible for the full value when cancelling or rescheduling within 24 hours.
Capacity: Each room has designated capacity limits determined by the square footage of the desired studio space, in compliance with city By-Laws.
- Studio A: Maximum of 10 attendees including photographers/videographers.
- Studio B: Maximum of 10 attendees including photographers/videographers.
- Entire Studio: Maximum of 20 people including photographers/videographers.
- Minimum booking requirement for more than 10 attendees is to book both studios for 2 hours.
Any deliberate violation of By-Laws may lead to the termination of the session without refunds.
Term: The term of this agreement (the “Term”) shall be for a period beginning on the earliest of the Selected Dates and times and ending on the latest of the selected Dates and Times. The Customer will vacate the Premises, returning it to the Studio free of alterations, fixtures, furnishings or any other property of or under the control of the Customer at the expiry or earlier termination of the Term.
Reschedule: If you need to reschedule an existing booking, you are eligible for full studio credit if the request is made at least 24 hours prior to your original booking time. Rescheduling within 24 hours of the booking time is not permitted and will be considered as voluntarily forfeiting the rental space.
Good Manner: The Customer will conduct themselves in a business-like manner; proper attire will be worn at all times. The noise level will be kept to a level so as not to interfere with or annoy other customers.
Smoking or Liquor in any form is prohibited in and on the Premises.
Responsibilities for Damages: The Customer shall be responsible for all damage or loss caused to the Premises and Facilities, and its furnishings and fixtures except for reasonable wear and tear and the Customer shall pay for all repairs and replacement thereof during the Term and upon the termination of this Agreement. The Customer will also be liable for any lost Rental Space times should the Rental Space not be in a usable condition. The Customer shall be responsible for insuring its own property located on the Premises and Facilities. Damage to backdrops is subject to a $5/ft fee. A $40-$120 cleaning fee may be added if the Studio is left unfit for the next Customer and it is subject to however a professional cleaning company would charge.
Damage Deposit: the Customer agrees to provide a “damage deposit” in an amount of $200 before session starts and a valid credit card for any damages more than $200. If damage exceeds amount of the damage deposit, the Customer agrees to pay reasonable additional repair costs to bring damaged back to rentable condition. The Customer agrees to pay for damage to the premises including but not limited to spills, excessive wear, marks or stains on furniture, fixtures or painted surfaces. Refund of damage deposit is processed at the end of the session.
No Alteration: The Customer shall not make any alterations to the Premises without the prior written consent of May 11 Studio. The Customer will not affix anything to the walls of the office Premises without the prior written consent of May 11 Studio. No advertisement or identifying signs or other notices shall be inscribed, painted or affixed on any part of building. The Customer shall not remove furniture, fixtures or decorative material from the Premises and Facilities without written consent of May 11 Studio.
Equipment Usage: The Customer shall not, without May 11 Studio's written consent, operate large business machines or reproduction equipment, or conduct a mechanical business thereof, do any cooking thereon, or use or allow to be used on the premises oil, burning fluids, gasoline, kerosene for heating, warming or lighting. If the Customer requires any special wiring for business machines or otherwise, such wiring shall be done by an electrician designated by May 11 Studio. The electrical current shall be used for ordinary lighting and for computer purposes only unless written permission to do otherwise shall first have been obtained by May 11 Studio at an agreed cost to the Customer.
Animals: The Customer will bring no animals on the premises, unless pre-approved by May 11 Studio.
Extreme Weather: If the renters are unable to be present at booking because of extreme weather condition per Environment Canada such as snow storm, rain storm or other mother nature, May 11 Studio may accommodate by granting reschedule as the Studio sees fit.
Rights Reserved: May 11 Studio reserves the right to make such other reasonable rules and regulations as in its judgement may from time to time be needed for the safety, care and cleanliness of the offices.